Job Description

Are you an experienced Administrator with strong organisational skills, excellent attention to detail and experience supporting technical or project-based teams?

Are you confident managing documentation, coordinating information and keeping multiple people on track within a busy construction, engineering, utilities or infrastructure environment?

We’re recruiting a Document Controller / Technical Administrator to join an established and growing business, supporting the day-to-day administration of its North East office and multi-utility projects.

This is a varied role combining office administration, project coordination and document control, working closely with Project Managers, Design Managers, site teams, contractors and suppliers. You’ll be responsible for keeping the office running smoothly while ensuring project information is accurate, organised and available to the right people at the right time.

The successful candidate will be highly organised, confident using Microsoft Office and SharePoint, and comfortable managing competing priorities, following up outstanding actions and communicating with a range of technical and commercial stakeholders.

What You’ll Be Doing

• Managing the day-to-day administration of the North East office
• Coordinating office facilities, supplies, equipment and general office systems
• Acting as a first point of contact for visitors, suppliers and general enquiries
• Supporting the onboarding of new starters within the North East office
• Maintaining clear, consistent and well-organised office processes
• Providing administrative support to Project Managers and Design Managers
• Tracking project actions, deadlines and outstanding information
• Following up with relevant stakeholders to ensure actions are completed within required timescales
• Preparing meeting agendas, taking minutes and circulating actions
• Coordinating information between project teams, contractors, suppliers and external stakeholders
• Preparing regular project status updates and reports
• Maintaining accurate project information within SharePoint
• Maintaining document, drawing and correspondence registers
• Ensuring project teams are working from the latest approved documentation
• Issuing documents and information to contractors and stakeholders
• Maintaining clear records of documents and information issued
• Supporting the preparation of project handover information
• Coordinating test records, O&M documentation and other project paperwork
• Supporting the wider project team with administrative and coordination requirements
• Ensuring information is managed accurately and in line with company procedures
• Taking ownership of tasks and identifying opportunities to improve office and project processes
• Working in accordance with relevant health, safety, environmental and quality procedures

What We’re Looking For

• Previous experience within technical administration, project administration, office administration or document control
• Experience working within construction, engineering, utilities, infrastructure or a similar project-based environment
• Strong organisational and time management skills
• Excellent attention to detail and accuracy
• Confident using Microsoft Office, particularly Excel
• Experience using SharePoint or similar document management systems
• Ability to manage multiple priorities and competing deadlines
• Strong written and verbal communication skills
• Confident communicating with engineers, contractors, suppliers and external stakeholders
• Proactive approach with the confidence to follow up outstanding information and actions
• Ability to work independently while also supporting a wider project team
• Professional, organised and commercially aware approach
• Commitment to maintaining high standards of health, safety and compliance

Desirable:

• Previous experience within energy, utilities or Independent Connections Provider (ICP) environments
• Experience with document control, project registers or version control
• Familiarity with RFIs, RAMS, handover documentation or O&M information
• Experience setting up or improving administrative processes within a growing business

The Details

• Location: North East
• Role Type: Full-time, permanent
• Industry: Construction / Utilities / Infrastructure
• Role: Document Controller / Technical Administrator
• Working Environment: Office and project-based
• Benefits: 26 days holiday, increasing to 31 after 5 years
• Enhanced sick pay
• Enhanced maternity and paternity leave
• Company or salary sacrifice pension
• Death in Service – 4x salary
• Health Cash Plan
• Access to a wellbeing app

If you’re an organised and proactive Administrator, Document Controller or Project Coordinator looking for a varied role within a growing technical and project-based business, this could be an excellent opportunity to develop your career while playing a key role in keeping projects and office operations running smoothly.

For this position, Elvet Recruitment Limited will be acting as an employment agency in relation to permanent recruitment on behalf of our client.

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Please call Heather Sweetman at Elvet Recruitment to discuss this opportunity in more detail.